How to lookup Names with Spelling Errors (All kinds of spelling differences, Approximate Match)

Download the file by clicking on the link below if you would like to practice along with me.

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https://learnaccountingfinance.files.wordpress.com/2021/02/sample-file-fuzzy-lookup-for-download.xlsx

How to lookup and have an exact match between two columns where the spellings are different with all kinds of spelling mistakes, spaces and characters? In this video, I will show how you can use Excel fuzzy lookup tool to solve this time consuming problem.

Here is the Link to download the Excel Add-in called Fuzzy Lookup: https://www.microsoft.com/en-ca/download/details.aspx?id=15011

Often you find yourself comparing two reports or data sets where the names or text strings are similar but do not match exactly. As a human, you can tell that they are the same, but you cannot look up data using the exact match features of Vlookup or Xlookup. In this case, the Fuzzy lookup tool comes in handy. In this video, I show you how to install and use the Add-in to lookup Company names, or Customer Names from two separate data sources, so that you dont have to spend time manually finding the names and then copying and pasting the values from one table to the other.

I have used this method when trying to compare sales reports from two different sources which have the customer names, one report has the freight costs by customer and the other report has the sales by customer. When I try to bring the two together by using a vlookup or an Xlookup, I am unable to do that because the names do not exactly match. In addition, the differences in spelling do not follow a set pattern, so I cannot even use wildcard matches or be creative about using additional Excel formulae to help with the lookup. In this case technology becomes really useful. My recommendation is to use the Fuzzy lookup tool or add-in which can be downloaded from the Microsoft website and installed in Excel. This is such a time saver. I will show in the video the setup of the tables to use the fuzzy logic add-in as well as the use of the “Similarity threshold” to help lookup majority of the company names in the example. By the way, the sample data includes Revenues and Net Profits for 25 of US top Fortune 500 companies by revenue. You can also download the sample Excel from the link provided. Hope this video helps!

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How to use Excel XLOOKUP Function – 7 tips for Reporting and Analysis using XLOOKUP

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Click here to download the Excel sample data file so that you can practice along with me. https://learnaccountingfinance.files.wordpress.com/2021/01/learn-xlookup-excel-shared.xlsx

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Learn how to use Excel XLOOKUP and what this function can do for you. In this video, I will share 7 practical ways in which you can use the new XLOOKUP function which serves as a perfect replacement for both VLOOKUP and XLOOKUP.

We start with a real life work situation where you have to respond with data requests quickly. The first situation being where the General Manager is asking for Sales for specific customers within 5 minutes. Not only do you provide him the information requested within 5 minutes, but you go above and beyond to provide additional information that he may be interested in. In the second example, your Manager is asking you to complete and send the sales commission file based on annual sales and commission plan. You use XLOOKUP Match mode functionality to quickly respond to the Manager with the completed sales commission report.

In the third example, you have been asked by the Purchasing Manager to provide him help with pulling the most recent purchase price from a long list of materials and purchase history. You use the Search Mode argument of the XLOOKUP function to reverse the order of the data and provide by material SKU, the most recent purchase price and earn bragging rights.

In the fourth example, the external auditors have asked you to provide information related to customers, in a layout which is the opposite of how your sales data is set up. Knowing well that XLOOKUP can replace horizontal lookup or HLOOKUP, you quickly pull the information in the requested format and respond to auditor’s request.

Finally I share a tip that I have personally been using since the VLOOKUP days which would help you avoid XLOOKUP error, when by mistake the data ranges (lookup array and return array) are not aligned. This tip actually saves a lot of time as well and has been one of my favorite tips.

If you have more questions, or would like to learn about advanced ways of using XLOOKUP, please leave a comment. If you enjoy the information provided in the video, please do not forget to press Thumbs Up

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